Google Workspace vs Microsoft 365 vs Zoho
Half of Indian SMBs are stuck choosing between these three — usually with global comparisons that ignore Indian pricing, GST and data residency. Here’s the honest local version from a partner that implements all three suites: what actually differs, who each one suits, and what it costs to run in India.
Three suites, three different winners
Choose Google Workspace if…
your team lives in the browser and collaborates constantly. Real-time Docs/Sheets editing is still the best in class, Gmail is familiar to everyone, and Gemini AI is included in every Business plan.
Workspace plans →Choose Microsoft 365 if…
your business depends on desktop Excel, Word and Outlook, or you need serious built-in security — Defender, Intune device management and India data residency come with Business Premium.
Microsoft 365 plans →Choose Zoho Workplace if…
value matters most. It covers the essentials — ad-free email, documents, chat, meetings — at the lowest per-user cost, from an Indian company with Indian data centres and native ₹ billing.
Zoho plans →The India comparison table
| What matters | Google Workspace | Microsoft 365 | Zoho Workplace |
|---|---|---|---|
| Email on your domain | Gmail interface | Outlook / Exchange | Zoho Mail (ad-free) |
| Storage per user | 30 GB – 5 TB pooled | 1 TB OneDrive | Up to 100 GB mail + 100 GB WorkDrive |
| Desktop Office apps | Web-first (Docs, Sheets, Slides) | Full desktop Word, Excel, PowerPoint (Standard+) | Web-first (Writer, Sheet, Show) |
| Video meetings | Meet — up to 500 | Teams — 300 | Zoho Meeting |
| AI assistant | Gemini — included | Copilot — add-on / “with Copilot” plans | Zia — built into apps |
| Advanced security & devices | Admin console, 2SV | Defender + Intune + Entra (Premium) | 2FA, admin controls |
| India data residency | US/EU data regions | Yes — Indian data centres | Yes — Indian data centres |
| Billing in India | Per user + 18% GST | Per user + 18% GST | Native ₹, per user + 18% GST |
| Relative cost | ₹₹ | ₹₹ | ₹ — the value pick |
| Best for | Browser-first, collaborative teams | Excel-heavy & security-conscious firms | Budget-focused Indian SMBs |
Plans, storage tiers and AI bundling change from time to time — we keep this table honest and quote current pricing for all three, side by side, on a GST-compliant invoice.
We implement all three — so we have no horse in the race
Advice from how you work
We look at your team’s actual workflow — Excel dependence, collaboration style, budget, compliance — and recommend the suite that fits, not the one with the best margin.
One quote, all three
Current per-user pricing for Workspace, Microsoft 365 and Zoho side by side, with setup and migration included — one decision-ready number for each.
Switch without fear
Whichever you pick, we migrate you in with zero downtime — and if your needs change later, we migrate you across. Your domain and addresses never change.
Choosing between the three
Which is best for a small business in India?
Which one is the cheapest?
Can we switch from one suite to another later?
Do all three work with our own domain and existing addresses?
Tell us how your team works — we’ll tell you which suite fits
Ten minutes on the phone, your team size and how you use email and documents — and you’ll have a clear recommendation plus today’s pricing for all three. We listen first — no obligation.